Prescott
AZ

Council Memo
2468

Award City Contract 2019-222 to Test America Laboratories, Inc. for Water and Wastewater Analytical Services in an amount not to exceed $75,000.00 annually. Award City Contract 2019-223 to Legend Technical Services of Arizona, Inc. for Water and Wastewater Analytical Services in an amount not to exceed $75,000.00 annually. Funding is available in the Water and Wastewater Funds.

Information

Department:Public WorksSponsors:
Category:Contracts for Services

Document Comments

Recommended Action:  1. MOVE to award City Contract 2019-222 to Test America Laboratories, Inc.; and 2. MOVE to award City Contract 2019-223 to Legend Technical Services of Arizona, Inc.

Body

Item Summary

 

This item is to award a contract to Test America Laboratories, Inc. in the amount of $75,000.00 and to award a contract to Legend Technical Services of Arizona, Inc., in the amount of $75,000.00 to provide laboratory analytical services for water and wastewater regulatory compliance. The term of each contract shall be for a period of three-years with an option to extend for two additional one-year terms.

 

Background

 

The Water and Wastewater Divisions both require analytical testing to remain in regulatory compliance.

 

The City’s water system is regulated by ADEQ and EPA requirements to maintain compliance with the Safe Drinking Water Act.  Samples are collected from the water system by City staff and sent to compliance laboratories on a weekly, monthly, quarterly and annual basis. Additionally, some sampling occurs on a three-year or five-year cycle per the requirements in the Safe Drinking Water Act. The results of the testing are published annually by Water Operations in the Consumer Confidence Report (CCR) as required by ADEQ. Sampling results are also reported to ADEQ to maintain compliance of the water system.

 

The Sundog Wastewater Treatment Plant and the Airport Water Reclamation Facility (AWRF) both operate under an Aquifer Protection Permit issued by the Arizona Department of Environmental Quality (ADEQ) which requires sampling to maintain permit compliance. The AWRF also operates under an Underground Storage Facility Permit issued by Arizona Department of Water Resources (ADWR) which requires compliance sampling. Samples are collected from treated effluent, groundwater monitoring wells, and surface water from both Watson and Willow Lakes. These samples are sent to compliance laboratories on a monthly, quarterly and annual basis to be analyzed for various permit parameters. All results are reported to ADEQ and ADWR as required to maintain compliance of the wastewater and surface water systems.

 

Procurement

 

A solicitation for bids was published on March 17th, and March 24th, 2019. Bids were publically opened on April 11th, 2019.

 

The City received two responsive bids:

 

·         Test America Laboratories, Inc.

·         Legend Technical Service of Arizona, Inc.

 

Each bid contained analytical testing prices for over 200 line items as highlighted in the attached bid schedule. Contracting with both laboratories will allow the City to maximum flexibility for accurate analytical testing services.

Financial Impact

 

Funding is available in the FY19 Water and Wastewater Funds. Funding for FY20 and beyond is pending budget adoption by City Council.

 

 

Meeting History

May 14, 2019 3:00 PM Video City Council Voting Meeting
draft Draft
RESULT:APPROVED [UNANIMOUS]
MOVER:Alexa Scholl, Councilwoman
SECONDER:Steve Sischka, Councilman
AYES:Greg Mengarelli, Billie Orr, Steve Blair, Phil Goode, Jim Lamerson, Alexa Scholl, Steve Sischka