Council Memo

Award of City Contract No. 2019-219 to Asphalt Paving & Supply, Inc., for the Prescott Lakes Parkway Water Main Extension Project, in the amount of $155,855.55. Funding is available in the Water Fund.


Department:Public WorksSponsors:


  1. Printout
  2. PLP Water Main Extension Vicinity

Document Comments

Recommended Action: MOVE to approve City Contract No. 2019-219.



Item Summary


This item is to approve City Contract No. 2019-219 with Asphalt Paving & Supply, Inc. for construction of the Prescott Lakes Parkway Water Main Extension Project in the amount of, $155,855.55.  The location of the project is shown on the attached vicinity map.




The Prescott Lakes Parkway Water Main Extension Project generally consists of construction of a new 12-inch water main along the east side of Prescott Lakes Parkway. The main will connect to an existing 8-inch water main in Pressure Zone 14 and will also connect to a 12-inch main currently in Pressure Zone 0 that will become Pressure Zone 14 at the completion of the project. This small water main extension will have multiple positive benefits to the City’s water system, including reducing high pressures in portions of Willow Lake Road, creating a looped system in Zone 14 and eliminating a downstream pressure zone and associated pressure reducing valve (PRV) station.


On January 9, 2019, the City entered into professional services Contract No. 2019-017 with Kimley-Horn and Associates for design and other engineering services for the Prescott Lakes Parkway Water Main Extension Project in the amount of $35,170.00.  Bid ready plans and bid documents have been completed and the project subsequently advertised for construction bids.


Bid Results


The project was publicly bid on two consecutive weeks, March 31, 2019, and April 7, 2019.  Five (5) bids were opened April 18, 2019, with the following results:


Company                                                          Location                                          Bid Amount


Asphalt Paving & Supply, Inc.              Prescott Valley, AZ                            $155,855.55             

Scholtz Contracting, LLC                            Mesa, AZ                                          $176,847.50

Earth Resources Corporation              Dewey, AZ                                          $210,701.00

Mountain High Excavating, LLC              Flagstaff, AZ                                          $227,284.00

Kinny Construction, LLC                            Flagstaff, AZ                                          $230,276.25


              Engineer’s Estimate   $168,200.00


Written confirmation of the bid has been received from Asphalt Paving & Supply, Inc.  Verification of license, bonding, references, and past performance of similar projects is complete.  Based on this information, the bid is deemed responsive and balanced.


Award of the low bid in the amount of $155,855.55 is recommended.


The City’s standard construction contract will be used for this project.


Project Schedule


Per the contract, all work must be substantially complete within 30 calendar days of the notice to proceed.  Pending contract award, the following milestones have been identified:


Award of Contract                                                        May 14, 2019

Notice to Proceed (NTP)                                          Week of May 20, 2019

Commence Construction                                          Week of May 27, 2019

Completion                                                                       Week of June 26, 2019


Financial Impact


Funding for this contract is available from the Water Fund in the FY19 budget. 



Meeting History

May 14, 2019 3:00 PM Video City Council Voting Meeting
draft Draft
MOVER:Alexa Scholl, Councilwoman
SECONDER:Steve Sischka, Councilman
AYES:Greg Mengarelli, Billie Orr, Steve Blair, Phil Goode, Jim Lamerson, Alexa Scholl, Steve Sischka