Prescott
AZ

Council Memo
2494

Approval of amendments to City Contract Nos. 2018-225 and 2015-208 to increase the annual amount for Bennett Oil offsite fuel and bulk fuel contracts in the amount of $342,000.00 for the remainder of FY19. Funding is available within the operating budget of each department that utilizes fuel.

Information

Department:Field and Facilities ServicesSponsors:
Category:Contract

Attachments

  1. Printout

Document Comments

Recommended Action: MOVE to approve amendment to City Contract Nos. 2018-225 and 2015-208.

Body

Item Summary

 

This item requests approval to amend a three (3) year contract with Bennett Oil Company to increase both Cardlock off site fueling and bulk fuel delivery contracts by $342,000.00 for the remainder of FY19. The funds for the current contract with Bennett Oil Company for FY19 have been expended and an increase is needed at this time for fuel usage and delivery

 

Background

 

Due to fluctuation in usage and pricing, fuel is difficult to project from month to month and can depend on many variances including project load therefore an additional increase in the contract amount is required at this time per the following:

 

·         Contract No. 2018-225, Cardlock Off-Site -$200,000.00.

·         Contract No. 2015-208, Bulk Fuel Delivery-$142,000.00.

 

The FY19 budget for fuel is $917,000.

 

Financial Impact

 

Funding is available within the operating budget of each department that utilizes fuel.

 

 

 

 

Meeting History

May 28, 2019 3:00 PM Video City Council Voting Meeting
draft Draft

Fleet and Facilities Manager Mike Carr provided a presentation to Council regarding additional fee increase for usage and delivery for the remainder of the fiscal year. Not enough was projected in initial contract amount, and we are behind at this point. He stated that the budgeted amount will be increased going forward.

Councilman Blair asked if the need for the increase was related to the snow storm in February.

Mr. Carr said that was part of it, but also just a lack of initial funding.

RESULT:APPROVED [UNANIMOUS]
MOVER:Alexa Scholl, Councilwoman
SECONDER:Billie Orr, Mayor Pro Tem
AYES:Greg Mengarelli, Billie Orr, Steve Blair, Phil Goode, Jim Lamerson, Alexa Scholl
ABSENT:Steve Sischka