Prescott
AZ

Council Memo
2800

Approval of City Contract No. 2019-016A1, First Amendment to the Professional Services Agreement with Strength Training Incorporated Occupational Health for Comprehensive Wellness/Fitness Testing of Firefighters. Funding is Available in the General Fund.

Information

Department:FireSponsors:
Category:Approval

Attachments

  1. Printout
  2. First Amendment to Professional Services Agreement (This file has not yet been converted to a viewable format)

Document Comments

Recommended Action: MOVE to approve City Contract No. 2019-016A1.

Body

Item Summary

 

The item requests approval of a first amendment, one-year contract with Strength Training Incorporated (STI) Occupational Health, to perform on-site Medical Doctor comprehensive fitness-for-duty physicals for firefighters assigned to response roles. The contract was initially entered during FY2019 and carried over into FY2020, at which time the spending amount exceeded the department procurement authorized expenditure amount of $25,000.00 thus necessitating a contract amendment.

 

Background

 

A number of “national consensus standards” address safety measures related to the deployment of firefighting personnel.  National Institute of Occupational Safety and Health (NIOSH), Section 1910.134(c) (1) (i), requires medical evaluations for “anyone that dons or wears a respirator or a Self Contained Breathing Apparatus (SCBA) in Immediately Dangerous to Life and Health (IDLH) environments.”

 

National Fire Protection Association (NFPA) Standard 1582, Chapter 4, outlines the roles and responsibilities for career fire departments to ensure a sound occupational medical surveillance program for candidates and personnel.  Medical surveillance is one aspect of a comprehensive occupational physical fitness/wellness program to ensure firefighters are in optimum condition to perform the work they may be assigned, which includes the many arduous tasks associated with firefighting.  A secondary purpose is to detect any underlying medical conditions that could impact the ability to perform properly within anticipated work conditions. Any personnel determined to be less than qualified are placed in a supervised fitness/wellness program designed to return them to fully capable employment status in the shortest period of time.

 

In addition to the above guidelines, most, if not all, federal grant programs, including the recently received Assistance to Fire Fighters Grant for Self-Contained-Breathing Apparatus (SCBA) and Staffing for Adequate Fire and Emergency Response Grant (SAFER), are predicated upon grantee compliance with the national consensus standards, in particular NFPA 1582.

 

STI Occupational Health, has proposed to provide a wellness/fitness physical for $720.00 per employee. The vendor offers a fully inclusive examination by a Medical Doctor in accordance with both the NIOSH and NFPA standards, on-site at a City fire station, enabling employees to remain on-duty and available for emergency response, and eliminating the overtime cost for off-site testing.  The scheduling of physicals will result in crews rotating in and out of the station for the purpose of completing the tests required while they remain on-duty.  Personal medical information from the physicals will be retained by the provider and not released to the City; however, the vendor will provide an individual report for each assessed employee indicating that the employee (1) is or (2) is not fit for duty.

 

The agreement when first signed in FY2019, established spending in an amount not to exceed $21,000.00 and the city was invoiced for thirty (30) fire employees. To maintain continuity of care for our employees, the remaining thirty-three (33) employees were scheduled and provided physicals during FY2020 at a cost of $24,195.00. These additional physicals necessitated this amendment to the contract given total costs for services now exceeded the $25,000.00 purchasing threshold for which the department is granted the administrative authority to pay the invoices.

 

Financial Impact

Funding is available in the FY2020 General Fund budget.

 

Meeting History

Jan 14, 2020 3:00 PM  City Council Voting Meeting
draft Draft

This item was pulled by staff following publication of the agenda and will be brought back to Council for review at a later date.