Council Memo

Approval of City Contract No. 2020-172 with Capital Improvements, LLC, for the Cliff Rose Subdivision Water Main Replacement Project in the Amount of $817,885.00. Funding is Available in the Water Fund.


Department:Public WorksSponsors:

Document Comments

Recommended Action: MOVE to approve City Contract No. 2020-172.


Item Summary


This item is for award of a construction contract with Capital Improvements, LLC for the replacement of approximately 2,000 linear feet of 8-inch polyvinyl chloride (PVC) water main in the Cliff Rose Subdivision with 8inch ductile iron pipe (DIP). The project will include upgrading service connections to current standards, replacement of existing hydrants and other minor improvements.





The City continuously records and evaluates water main failures that occur within the City’s water system. The Cliff Rose Water Main Replacement Project was developed in response to an increasing number of failures on the existing 34 year old PVC water main in the Cliff Rose Subdivision.


The project will replace water main in Boardwalk Avenue from Rosser Street to Marvin Gardens Lane, Marvin Gardens Lane from Boardwalk Avenue to Oriental Avenue and the Marvin Gardens Lane Cul-de-sac.   The existing 8-inch PVC water main in this area is prematurely failing, is at the end of its service life and is subject to future failures if not replaced.





The project was publicly advertised for two consecutive weeks in February 2020.  Three (3) bids were received and were publicly opened on March 12, 2020 with the following results:


              Company                                                        Location                                          Bid Amount

Capital Improvements, LLC              Prescott, AZ                                          $   817,885.00

PAP, LLC                                                        Bayfield, CO                                          $   864,737.00

Earth Resources Corp.                            Dewey, AZ                                          $1,062,186.00


              Engineer’s Estimate                                                                                                  918,000.00


Written confirmation of the bid has been received from Capital Improvements, LLC. Verification of license, bonding, references, and past performance of similar projects is complete.  Based on this information, the bid is deemed responsive and balanced.


Award of the low bid in the amount of $817,885.00 is recommended.



Project Schedule


Per the contract, all work must be substantially complete within 153 calendar days of the notice to proceed.  Pending contract award, the following milestones have been identified:


Award of Contract                                                        March 24th, 2020

Pre-Construction Meeting                                          March 31st, 2020

Notice to Proceed (NTP)                                          April 6th, 2020

Expected Completion Date                             September 6th, 2020


The City’s standard construction contract will be used for this project.



Financial Impact


Design costs for this project were awarded to Kimley Horn in June 2019, in combination with other water main replacement projects in the amount of $195,090, which includes post design services.


Funding for this project is budgeted in FY20 and FY21 in the Water Fund.




Meeting History

Mar 24, 2020 3:00 PM  City Council Voting Meeting
draft Draft

Craig Dotseth Public Works Director provided a presentation to Council regarding the proposed project which will replace failing water mains in the area with ductal iron piping.

Councilmember Rusing stated that she is happy to see we are finally replacing that water main and that she has been in contact with residents on Marvin Gardens who have indicated there have been a number of breakages. She asked what the protocol is for replacements and if we will be requiring ductal iron for all new updates.

Mr. Dotseth responded that a number of factors go into determining when a total replacement will be done through the maintenance management program which monitors our system needs. He also stated that our current general engineering standards allow for PVC in alterations and modifications, however, staff plans to bring that forward for review and possible updates later this year.

MOVER:Alexa Scholl, Councilwoman
SECONDER:Steve Sischka, Councilman
AYES:Greg Mengarelli, Billie Orr, Steve Blair, Phil Goode, Cathey Rusing, Alexa Scholl, Steve Sischka